05/12/2023
The subject matter of these Terms of Purchase is to define BERGERAT MONNOYEUR's expectations regarding terms and conditions of purchase of products and/or services. They are proposed in connection with the negotiations conducted with the supplier (the “Supplier”) to establish the terms and conditions that will govern BERGERAT MONNOYEUR's orders. When accepted by the Supplier, these Terms of Purchase will constitute, either as they are or modified by an amendment signed between the parties, a contractual document.
The Purchase order issued by BERGERAT MONNOYEUR will be deemed accepted by the Supplier upon occurrence of the earliest of the following events:
The price to be paid is as specified in the Purchase order, excluding VAT at the rate in force when the corresponding invoice is drawn up. It is firm and non-revisable. This price includes all costs and expenses, including taxes, duties and fees, incurred by the Supplier for the sale of the products and/or the services. The Parties hereby expressly waive their right to invoke the provisions of Article 1195 of the French Civil Code.
Unless otherwise stipulated, the Supplier’s invoices shall be paid 60 days from the issue date of the invoice.
To send invoices, the Supplierhastwo options:
| PDF Text | PDF Image | |
| Preferred option | Fall-back option | |
| How | Prior registration on our portal: https://portal.basware.com/open/bergeratmonnoyeur | n/a |
| Email with your invoices attached | Bergeratmonnoyeur@email.basware.com Just 1 invoice per document in PDF text format (10 MB maximum) | comptabilite.fournisseur@b-m.fr |
| Advantages | Invoice automatic recording in the systemAutomatic and faster invoice processing Mirrored vision by Supplier / Bergerat Monnoyeur of the invoice processing status | The invoice is recorded in the system but manually processed |
In addition to the information required by the laws and regulations, the Supplier undertakes to include the following information in all the invoices it issues:
Order Number or Routing Code:
The invoice must always include an order number or routing code*:
BERGERAT MONNOYEUR
Purchaser’s reference: ”Routing Code”
TSA 20002
93411 LA PLAINE SAINT DENIS CEDEX
*the routing code will be sent to you by your contact Bergerat Monnoyeur
Mandatory Supplier’s information:
For credit notes, please specify the invoice number on the document. Invoice document must be unique.
This information is required to identify you.
In the event of billing items are subject to different VAT rates, each rate must appear on the invoice. In case of exemption, please specify the reference to the relevant provision of the French Tax Code (CGI).
If the invoice has been assigned to a factor, write the word "assigned” and the factor’s bank details.
The invoice must be denominated in the same currency as our order.
Country of manufactureand customs code
BERGERAT MONNOYEUR may, by operation of law, offset any claims it may have against, and any sums it owes to the Supplier, whatever the form of such claims or sums.
In the event of late payment, late payment interest shall be due from the day following the payment date shown on the invoice. The interest for late payment will be equal to 3 times the legal interest rate applicable in France. In addition, and in accordance with the law, in the event of late payment, BERGERAT MONNOYEUR shall, by operation of law, be liable to a fixed indemnity for recovery costs in the amount of 40 euros.
Each delivery of a product or service must be accompanied by a delivery slip containing the following information:
Unless otherwise provided for in the order, the delivery of the product will be at delivery to BERGERAT MONNOYEUR’s premises. The acceptance by BERGERAT MONNOYEUR of products and/or services is carried out at delivery, and as the case may be when they are installed or commissioned, being specified that such acceptance shall not constitute a final acceptance by BERGERAT MONNOYEUR, which reserves the right to refuse any products or services that are not compliant with the order. The Supplier shall remain responsible for the conformity of the products and/or services both in terms of quality and quantity.
Ownership and risks are transferred to BERGERAT MONNOYEUR on the date of actual delivery or upon signature of the acceptance certificate if acceptance is provided for in the contractual documents.
Products shall be shipped with sufficient protection to ensure they are not damaged during shipment and storage. Each parcel must be clearly marked. Products shall be packaged under the responsibility of the Supplier, in accordance with the regulations in force and according to the best practices used by industrial packers. The Supplier shall bear all the consequences of defective, insufficient or inadequate protection, packaging or marking of the products.
The stipulated lead times are essential. In case of delay, the Supplier shall pay penalties equal to 2% of the total amount of the order per calendar day of delay. The parties may stipulate a different rate as a special condition. For any delay, the Supplier will be sent a penalty notice containing the information relating to the order number, the nature of the incident and the damage suffered. The Supplier has a period of three (3) days from the receipt of the notice of penalty and the attached documents to contest in writing the amount of penalties to BERGERAT MONNOYEUR and must justify this dispute. In the absence of a challenge to the penalty notice and proof of this challenge, BERGERAT MONNOYEUR may issue an invoice or a debit note to the Supplier. The payment period for the invoice or debit note is the same as that provided for invoices relating to the sale of services.
If the damage suffered by BERGERAT MONNOYEUR as a result of delivery delays exceeds the penalties for delay, BERGERAT MONNOYEUR is entitled to claim full compensation for the damage suffered as a result of such delays.
If BERGERAT MONNOYEUR does not accept the exceeding of lead times specified in the order, BERGERAT MONNOYEUR reserves the right to:
The Supplier warrants that all products and/or services supplied in connection with the order are new and free from any defect in design, structure, manufacture or installation and comply in all respects with the requirements of the Purchase order and all applicable laws, regulations and other standards applicable to the products and/or services; are covered by all warranties provided for in the order and by the law and regulations; are merchantable; are of superior quality and, where applicable, made of top-grade materials; and are suitable for the use for which they were originally designed and for which they were ordered by BERGERAT MONOYEUR. BERGERAT MONNOYEUR may, at any time and within reason, check all products and/or services to be supplied by the Supplier in connection with the Purchase order, including in the Supplier’s and/or its subcontractors’ premises.
Without prejudice to any of the rights vesting in BERGERAT MONNOYEUR by virtue of the applicable laws and regulations, including regarding latent defects, the Supplier undertakes, at any time before the expiry of a period of thirty-six (36) months from the delivery of products, to promptly repair or replace, at BERGERAT MONNOYEUR's option, any defective products at the Supplier's sole expense and risk, and to bear all costs and expenses incurred by BERGERAT MONNOYEUR as a result of such defect, including those of repair and/or replacement of any adjacent works.
The Supplier is liable and agrees to indemnify BERGERAT MONNOYEUR for any material and/or immaterial damage, direct and/or consequential loss and/or bodily injury caused to property or persons arising from or in any way connected with a defect, omission, fault and/or negligence of the Supplier or its employees, servants, agents or subcontractors in the performance of the order, suffered by BERGERAT MONNOYEUR, as well as by any third party and for any loss, charge, damage and/or expense or expenditure, including those incurred by BERGERAT MONNOYEUR in procuring replacement products or services of the same type and quality. The Supplier is also liable to BERGERAT MONNOYEUR, as a subject matter specialist, for providing information and advice.
The Supplier represents that it has subscribed, on its own behalf and on behalf of any of its subcontractors, an insurance with a company known to be solvent guaranteeing against any financial consequences of civil and public liability due to or arising from the Supplier or its subcontractors’, as a result of bodily injury, material and/or immaterial damage or direct and/or consequential loss, whatever the cause, incurred by BERGERAT MONOYEUR and any third party during and after the performance of the order, as well as all other insurance policies necessary to performance of the order. The Supplier undertakes to send to BERGERAT MONNOYEUR insurance certificates issued by its insurer before the start of execution of the order and to promptly communicate a new certificate in the event of a change of insurer or renewal of its insurance policy during the execution of the order.
All information communicated by BERGERAT MONNOYEUR to the Supplier concerning the execution of the order is confidential. It may not be used by the Supplier or disclosed to any third party without a prior written consent of BERGERAT MONNOYEUR. The same shall apply for all documents such as execution drawings, sketches, plans, mock-ups that have been provided by BERGERAT MONNOYEUR to the Supplier or that may be produced by the Supplier for the execution of the order, and that are or will remain the property of BERGERAT MONNOYEUR by operation of law. The Supplier must take all necessary measures to ensure compliance with this confidentiality clause by its employees, subcontractors and potential suppliers.
If the Supplier intends to use one or more subcontractors for all or part of the order, it must inform BERGERAT MONNOYEUR in advance and in writing and comply with the requirements provided by law and in particular by Law No 75-1334 of 31/12/1975.
The Supplier shall not assign this order to any third party without a prior and express consent of BERGERAT MONNOYEUR.
Hiring of staff in compliance with the law
The Supplier undertakes to comply with all its legal obligations and to fully comply with any applicable legislation in terms of employment and social security law, as well as any other binding regulations relating to the work of the personnel assigned to the order performance.
The Supplier will spontaneously produce all documents, necessary for BERGERAT MONNOYEUR to meet its obligations under the provisions of French law, within the period allowing BERGERAT MONNOYEUR to comply with said obligations, these documents shall be drawn up in French or accompanied by a French translation.
The Supplier warrants that it shall:
Furthermore, BERGERAT MONNOYEUR encourages the Supplier to commit to non-discrimination and diversity to promote equal opportunities, including for disabled workers.
Staff management
The Supplier's staff shall in all circumstances remain under the hierarchical and disciplinary authority of the Supplier, entitled to issue directives and instructions as an employer. The Supplier shall be solely responsible for the recruitment, training and supervision of its staff assigned to the order performance. The Supplier warrants to remunerate its staff in accordance with its obligations.
Applicable rules
The Supplier undertakes to comply with all its legal obligations and to fully comply with any regulatory requirements as regards health and safety obligations.
If all or part of the services are rendered at the BERGERAT MONNOYEUR site, the Parties undertake, so as to ensure the safety of persons and property, to strictly meet the obligations arising from Articles L4121-5, R4511-1 et seq. of the French Labour Code imposed on them as well as orders, decrees or other regulatory sources considered by these Regulations. More generally, the Parties acknowledge as applicable all additional or replacement professional standards in force at the date of execution of the services, relating to health and safety. In this regard, the Parties also acknowledge as applicable to the services, the provisions relating to health and safety at work contained in BERGERAT MONNOYEUR's internal rules as well as procedures relating to the same, previously brought to the Supplier’s attention.
Prevention plan/Safety Protocol: The Supplier shall take all measures to ensure compliance with the procedures relating to the prevention plan and safety protocol as follows:
PREVENTION PLAN: In accordance with the provisions of the French Labour Code - Article R 4511-1 et seq. and any amendment or replacement provisions, the Supplier agrees to:
SAFETY PROTOCOL: In accordance with the Order of 26/04/1996 made under the Article R 4511-1 of the French Labour Code, the loading or unloading operations carried out by the Supplier transporting the products, from or to a place outside the BERGERAT MONNOYEUR premises, must be subject to a written document called "Safety Protocol", replacing the "Prevention Plan".
The Supplier shall take all measures to ensure, under its own responsibility, the medical supervision of its staff, in accordance with the Law of 11 October 1946.
It is expressly agreed that BERGERAT MONNOYEUR may require the interruption of any service that does not comply with the safety rules or, more generally, the Prevention Plan, as well as the expulsion from its site of Supplier's staff in the event of serious breach of these rules, without notice or prejudice to other actions available to it under the order or law and without the Supplier being entitled to any compensation whatsoever.
The products delivered and services rendered must comply with the legal and regulatory requirements in force in the country for which they are intended, both EU/international and/or national, in particular with regard to health and safety, the environment and employment law.
In this respect, the SERVICE PROVIDER undertakes, in particular, to ensure that the Equipment delivered, including any supplies necessary for the performance of the Services, complies, where applicable, with the requirements imposed by Directive 2006/42/EC of the European Parliament and of the Council on machinery, Regulation (EU) 2023/1230 of the European Parliament and of the Council of 14 June 2023 on machinery, and any text that may replace, supplement, or amend them.
In the event of a modification to a machine already CE-certified, including where such modification is requested by BERGERAT MONNOYEUR, the SERVICE PROVIDER acknowledges that it assumes the responsibilities and obligations inherent to the status of manufacturer within the meaning of the Machinery Regulation and undertakes to:
The SERVICE PROVIDER shall be solely liable for the consequences of any non-compliant modification and shall indemnify BERGERAT MONNOYEUR against any claim, administrative penalty, or legal action arising from such modification.
Payment of the balance of the price shall be expressly conditional upon the effective and complete delivery of all compliance documents referred to above.
BERGERAT MONNOYEUR further reserves the right to verify, directly or through any appointed third party, the SERVICE PROVIDER’s compliance with its regulatory obligations, notably by requiring immediate communication of all required analyses and certificates.
For all deliveries of products containing certain substances of concern, the safety data sheet or safe use information, whichever applies, must be provided in accordance with applicable regulations. All documents and certificates must be delivered at the same time as the delivery and are an integral part of the delivery.
With special regard to Regulation (EC) No 1907/2006 of the European Parliament and of the Council of 18 December 2006 on the Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), including any amendments, and Directive (EU) 2018/851 of the European Parliament and of the Council of 30 May 2018 amending Directive 2008/98/EC on waste (Waste Framework Directive / WFD) the Supplier warrants to BERGERAT MONNOYEUR that the products are supplied in compliance with the applicable provisions, including but not limited to:
For the purpose of compliance with these provisions, the Supplier should adhere to the applicable interpretations and guidelines, including but not limited to the judgment of the Court of Justice of the European Union “CJEU” of 10 September 2015 in case C-106/14 and requirements / guidelines issued by ECHA on REACH and SCIP notification. For the avoidance of doubt, SDSs and REACH Article 33(1) information, where applicable, should also be provided by the Supplier, if the Supplier is established outside the EU/EEA (European Economic Area).
Furthermore, the Supplier shall collaborate with and provide to BERGERAT MONNOYEUR the information required by it to enable BERGERAT MONNOYEUR’s own compliance with REACH and WFD/SCIP obligations. For the avoidance of doubt, such information includes the following elements as a minimum:
BERGERAT MONNOYEUR shall have a right to a free and free-of-charge use concerning all intellectual property rights relating to the products and services as follows: all intellectual property rights in the deliverables performed for BERGERAT MONNOYEUR as part of an order (including the right to reproduce and represent concerning any media whatsoever and as many times as it wishes or to modify the deliverables) are exclusively transferred to it as and when they are completed, automatically and without formality, for the legal duration of protection of the rights and for the whole world. The prices defined between the parties include this transfer of rights.
The Supplier shall indemnify, hold harmless and defend BERGERAT MONNOYEUR from and against any action by third parties resulting from infringements of intellectual property rights relating to the deliverables, products and/or services and is liable to BERGERAT MONNOYEUR for any loss or damage resulting therefrom, including legal costs.
The order does not grant to the Supplier any right, total or partial, of any nature whatsoever, to the names “BERGERAT MONNOYEUR”,“CATERPILLAR” or “CAT” (taken alone or jointly, or as part of any other word or name) or to any trademark, name or logo of BERGERAT MONNOYEUR or CATERPILLAR or any of its related or affiliated companies, including, without limitation, any right to use them (i) in any of its own advertisements or promotional campaigns, (ii) to express explicitly or implicitly any guarantee given by BERGERAT MONNOYEUR to the Supplier's services, or (iii) in any other manner (similar or not to the specifically prohibited purposes above).
In the context of their contractual relations, the parties may disclose personal data relating in particular to their staff (including their name, title, signature and email address). In accordance with the personal data regulations, the parties undertake not to use the personal data for any purpose other than those necessary for the performance of the order. The parties furthermore undertake to store the personal data for no longer than it is necessary in relation to the purposes for which they are processed.
Each party will use adequate physical, administrative and technical control to protect such personal data from accidental or unlawful destruction, accidental loss, alteration, disclosure, unauthorised access, in particular over the Internet, and unlawful processing, in accordance with its privacy statement. In all cases, each party will use its best efforts to comply with current industry best practices regarding the privacy and security of personal data.
Persons whose data are processed have a certain number of rights, including the right to access and rectify their data. They may exercise their rights by writing to: Bergerat Monnoyeur, 117 rue Charles Michels - 93200 Saint Denis or contact dpo@monnoyeur.com
The Supplier is bound to immediately inform BERGERAT MONNOYEUR of any risk of economic dependence. This reporting obligation is essential to enable the parties to maintain balanced relations and their respective independence. In this respect, the Supplier must notify BERGERAT MONNOYEUR in the event of:
The MONNOYEUR Group, to which BERGERAT MONNOYEUR belongs, has adopted a "Code of Ethics and Good Conduct" available at https://monnoyeur.com/wp-content/uploads/Groupe_Monnoyeur_-_Code_Ethique_et_de_Bonne_Conduite_FR.pdf, and has implemented a Responsible Purchasing Charter incorporating in particular the commitments of the United Nations Global Compact, to which the MONNOYEUR Group is a signatory.
The Supplier undertakes to conduct its business, as well as its corporate strategy, under conditions compatible with the commitments in the Code of Ethics and Good Conduct and in the Responsible Purchasing Charter. The MONNOYEUR Group also commits the Supplier to respect and promote the ten principles of the United Nations Global Compact in terms of human rights, working conditions, environmental protection and the fight against corruption.
As such, the Supplier represents and warrants that it complies with and enforces, in particular in in connection with the performance hereof, national and international treaties, agreements, laws and regulations and the fundamental principles applicable to business ethics (including corruption, conflict of interest, trading in influence, unlawful acquisition of an interest, favoritism, unlawful payments, money laundering and combating terrorism, financial transparency and thonesty of information, competition law, public procurement rules, export control, product regulations and environmental law).
In particular, the Supplier will implement sound waste management policies (optimization of waste reduction: recycling, recovery, reuse and waste sorting), health and safety (analysis of activity risks for employees, identification of risks and provision of individual and collective protective equipment and access to safety training), environment (compliance with ISO 14001 commitments on environmental management).
To ensure with these principles by the Supplier complies with all these principles, the Supplier agrees to particpate in an evaluation of its practices. In the event that the evaluation does not reach the required level, the SERVICE SUPPLIER must implement a corrective action plan which will be the subject of an evaluation. The Parties agree that BERGERAT MONNOYEUR will make its best efforts to support the SERVICE SUPPLIER as part of the implementation of its corrective action plan.
This order may be terminated, by operation of law, by BERGERAT MONNOYEUR:
If the performance of either party’s obligations, set forth herein and/or in the Purchase order, is delayed or prevented, in whole or in part, by the occurrence of a force majeure event, as defined by French law or French case law (hereinafter the “Force Majeure”), the party so prevented shall be exempted, excused and discharged from the performance of its obligations, to the extent that it is compromised or prevented by the Force Majeure, without incurring any liability.
The party so prevented shall notify the other party of any event which may give rise to the Force Majeure within 15 (fifteen) days of the occurrence of such event. Within ten days of such notice, the prevented party shall provide the other party with evidences that such event is the Force Majeure and its probable duration; and it shall notify the other party of the end of the event within 3 (three) days of the date on which the Force Majeure ends.
If, however, such Force Majeure exceeds a period of 1 (one) month, the creditor of the obligation affected by the Force Majeure event may terminate this Agreement upon a written notice.
The present Terms of Purchase as well as the Purchase orders are governed by French law.
Any litigation or dispute will be subject to the exclusive jurisdiction of the Commercial Court of Bobigny, France.
| Share capital: | €35,000,000 |
| Legal form: | SAS [French simplified joint stock company] |
| NAF or APE: | 4663Z |
| SIRET (registration No): | 38023131600015 |
| SIREN: | 380 231 316 |
| European Union VAT No: | FR 53380231316 |
| Address: | BERGERAT MONNOYEUR, CS 10002, 117 RUE CHARLES MICHELS, 93284 SAINT DENIS CEDEX |
http://bm-cat.fr/
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A simplified joint stock company (société par actions simplifiée) with share capital of €35,000,000, EU VAT identification number : FR 53 380 231316, registered in - R.C.S. Bobigny B380 231 316
